Job Title: WPCA Coordinator
Salary range: hourly $33.32
Location: Derby City Hall
Department: WPCA Administrative
Hours: Hourly
Start date: 11/13/2023
Job Description:
CITY OF DERBY
JOB POSTING
Position: WPCA Coordinator
Department: Water Pollution Control Authority
Classification: Non-exempt
Full/Part-Time: Full Time
Schedule: Monday-Wednesday 8:30am-5pm Thursday 8:30am-6pm and Friday 8:30am-12:30pm
Rate of Pay: Per City Hall Employees Contract (Local 1303-259)
Current: $33.32/hour
Posting for City Hall Bargaining Unit Employees:
Qualified bargaining unit employees may apply for consideration between October 25, 2023 and November 8, 2023.
If no qualified employees apply, applications will be considered from outside the bargaining unit.
Job posting:
The City of Derby is seeking a full-time employee for the position of WPCA Coordinator to perform all duties and responsibilities related to revenue collection. A full list of required duties and responsibilities can be found in the attached job description.
Minimum Qualifications:
High School Graduate or equivalent. Accounting courses with at least three (3) years of progressively responsible experience working in accounting. General ledger experience relating to municipal revenue collection, a plus. Three (3) years’ billing and collection experience. Successful completion of beginning and intermediate accounting courses at the collegiate level.
Physical requirements:
Must be able to sit at a desk or stand at an assigned location and work continuously for extended periods of time, utilizing office equipment; lift materials and equipment, file correspondence, reports and boxes, etc.
Conditions of Employment:
Must pass drug test and criminal background check.
This position is subject to a probationary period of sixty (60) working days.
A copy of the full job description is attached.
An employment application may be obtained by visiting the City of Derby website at https://www.derbyct.gov/EmploymentOpportunities or by contacting Katherine Christopher at humanresources@derbyct.gov or at 203-736-8551.
Please send completed applications to: humanresources@derbyct.gov
Katherine R. Christopher
Human Resources
1 Elizabeth Street
Derby, CT 06418
The City of Derby is an Equal Employment Opportunity (EEO) employer. Discrimination is prohibited against applicants based on age, race, color, religious creed, sex, gender identity or expression, sexual orientation, marital status, national origin, ancestry, genetic information, status as a veteran, present or past history of mental disorder, or intellectual, learning, or physical disability.
Date Posted: 10/25/2023
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Job title |
WPCA Coordinator |
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Reports to |
Chairman of the Water Pollution Control Authority |
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Job Type |
Full-time, Hourly |
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Location |
Derby, CT |
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Department |
WPCA Office |
Under the general direction of the Chairman of the Water Pollution Control Authority, directs and administers the revenue collection activities and statutory responsibilities of the WPCA office. Prepares sewer bills, oversees and participates in the recording and collection of sewer use fees, liens and other revenue.
Supervises, trains and directs clerical/administrative staff in receipt, reconciliation and deposits of sewer fee revenue.
Administers the billing and collection of sewer use fees for Derby residents. Interacts with Ansonia’s WPCA Administrator in order to reimburse Ansonia pursuant to the Derby WPCA/Ansonia WPCA agreement regarding Derby residents utilizing Ansonia’s sewer lines, and collection of Griffin Hospital sewer use fees.
Tracks properties using septic systems.
Updates account data by recording new accounts for newly constructed homes, businesses and property transfers, etc.
Evaluates collection practices and software applications and implements procedural changes as necessary.
Administers collection practices via payment arrangements, follow-up correspondence, delinquent notices and lien notices. Refers accounts for collection to attorneys and/or issues warrants to be served by constable or state marshal.
Issues and records liens and releases liens.
Provides information to attorneys, sheriffs and title searchers regarding sewer use policies and procedures.
Administers accounts payable by entering invoices and payment approval. Authorized check signer.
Responsible for reconciling general ledger, (month end, year end and closings), audits and related reports. Maintains the integrity of the Authority’s internal control system, performs monthly bank reconciliation, interfaces accounts receivable and accounts payable modules to the general ledger.
Prepares requested reports, etc. for yearly audit. Analyzes current fiscal year expenditures to prior year expenditures for variances and provides explanations for such.
Maintains depreciation schedule by properly recording both purchases and disposition of assets.
Maintains archive system for records retention.
Ensures that WPCA policies and procedures are followed.
Determines yearly revenue needed to assist in setting WPCA rate.
Prepares operating budget. Tracks budget to actual expenditures for all Authority accounts on a monthly basis.
Tracks bond and DEEP grant/loan expenditures.
Arranges meetings, prepares and posts notices. Publishes legal notices for rate changes, public hearings and billing.
Responsible for preparation of all financial data and interaction with independent auditors.
Reports to the WPCA board each month and prepares the Board meeting packets. Provides information for board motions regarding billing adjustments.
Prepares WPCA letters, memos, correspondence, and reports etc.
Other, related duties as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of WPCA policies, office practices, and procedures. Thorough knowledge of modern office methods and practices including the utilization of data processing applications as they relate to billing and collection work. Considerable knowledge and ability to interpret and apply the provisions of State Statutes and ordinances governing the City’s revenue collection operation. Knowledge of accounting principles and practices, including general ledger postings, closings and audits. Strong personal computer skills including Microsoft Office Suite, Word, Excel Outlook and Access. Ability to plan and prioritize department operations to meet established deadlines. Ability to supervise subordinate(s). Ability to deal effectively with City and State officials, banking officials, engineers, auditors, attorneys, title searchers and the general public. Ability to prepare a department budget.
REQUIRED EQUIPMENT OPERATION
Operates office equipment as required including but not limited to; a personal computer, cash register, calculator, printer, shredder, copier and fax machine, postage machine, telephone and tape recorder.
REQUIRED PHYSICAL EFFORT
Must be able to sit at a desk or stand at an assigned location and work continuously for extended periods of time, utilizing office equipment; lift materials and equipment, file correspondence, reports and boxes, etc.
QUALIFICATIONS (MINIMUM)
High School Graduate or equivalent. Accounting courses with at least three (3) years of progressively responsible experience working in accounting. General ledger experience relating to municipal revenue collection, a plus. Three (3) years’ billing and collection experience. Successful completion of beginning and intermediate accounting courses at the collegiate level.
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